Administrative Assistant

JOB DESCRIPTION:

Liaise with legal, HR, compliance and accounting departments to process vendor/supplier agreements, invoices, contracts and other official documents
Accounting support: monthly payable account checking and payment request, approval for payment in Workday, working with Accounting team for everyday accounting matters, support employees on expense claim process and other related issues
Recruitment for Consultants:
Coordinate with our partnering vendor/ team leaders to facilitate hiring process and track progress of recruitment for consultants
Conduct various recruitment tasks such as sending online test and interview set-up in coordination with different teams
Conduct Background check for qualified candidates
Manage on-boarding and off-boarding tasks for consultants
Other Office Administration Support:
Support recruitment coordination and campus recruitment activities in terms of logistics preparation for HCMC office
Collaborate and provide support on employee benefit/welfare office social engagements, training events, other company events and driving some of these events as agreed
Collaborate with Vietnam operations and support team to instill process cohesiveness/improvement
Monitor, control, and procurement of office supplies and ensure timely maintenance of office equipment
Other tasks assigned by GM on an ad hoc basis

REQUIREMENTS:

Bachelor degree from a recognized university/college
Minimum 3 years of relevant experience with at least 1 year of experience in a multinational organization
High proficiency in Microsoft office (Word, Excel, PowerPoint and Outlook)
A can-do, positive attitude, high level of attention and accuracy on detailed work tasks, superb organization skills and ability to prioritize and meet tight deadlines in a fast-paced and multifaceted environment
Possess strong relationship building and interpersonal skills
Ability to effectively communicate, interact and collaborate with a diverse range of people and job functions with a customer-service mindset; Fluent English is required
Ability to multitask, work independently and as an integral member of the team with minimal supervision
Proactive about learning and self-motivated to take on additional responsibilities over time, be an energetic self-starter

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